KokoHR | Software de fichaje digital y gestión de RR. HH.

Create users and groups
quickly and without hassle.

Users. Create and manage
them
in just a few steps.

Easy user creation.
Invite users so they can fill in their own
information.
Complete, interactive user page.
Download data on clock-ins, incidents,
absences, holidays...

Groups. Keep your
company's
org chart in KOKO HR.

Create user groups.
Assign schedules, public holidays and leave
by group.
Full reports by user group.
Statistics broken down by group.

Digital clock-in, built
to comply and simplify.

Easy clock-in. Don't let clocking in
become a problem for your employees.

Clock in from any device, no
apps needed.
Clock in by code, so any user
can
do it from the same device
when needed.
Instant clock-in incident generation.
Detailed information on every day's clock-ins.

Hours balance. Every minute counts.

Every extra or missing minute is logged and
added to or
subtracted from the total hours balance.
Use those hours in whatever way suits you both best.
Applies the overtime equivalence
recommended
by your collective agreement.

Free clock-in. If your employees
don't have
a set schedule.

Users won't be tied to a
fixed schedule.
Set weekly working hours, and any extra
time
will count as additional hours.

Location-based clock-in. To clock in
at the
workplace.

Set a radius in metres around the workplace
within
which users will be able to clock in.
Allow clocking in outside the range, but it will
generate
an incident so you're aware.
Allow clocking in outside the range if the user
works away
from their workplace that day.

Create and assign schedules in
just a few seconds.

Fixed schedules. For those whose
schedule
never changes.

Create a fixed one that repeats indefinitely
(until
you decide to change it).
The schedule can include variants, such as
a
different schedule on Fridays.
Users will generate incidents based on
that schedule.

Flexible schedules. So the
user decides what time they work.

Create several possible schedules and the user
will choose
which one they want to work.
The schedule can be chosen daily,
weekly or
monthly.

Shift schedules. For those
who don't
work fixed days.

Create a shift calendar simply and
intuitively.
Keep track of your employees' hours, so
they don't
work too much (or too little).
Replicate weeks whenever you need to.
Download the shift calendar if you need
to print it, or
share it.
Users will be able to see their shifts on their
profile, easily.

Thanks to incidents,
you optimise processes
and improve
internal communication.

Incident generation. Every detail
is logged and under control.

Every clock-in is subject to certain parameters
(schedule,
locations...); anything that doesn't
match will generate an incident.
You can enable or disable each of the
incident
reasons.
You can also allow a certain time margin
so incidents aren't
generated within that margin.

Incident resolution.
For
forgetful users.

When an incident is generated, the user can
resolve it
easily, for example if they
forgot to clock in.
Once they submit the resolution, the admin
decides
whether to accept the reason for the incident.

Holidays will never be
a headache for you again.

Holiday management.
All
holidays under control.

Users can request holidays whenever
they
want, and the admin decides whether to
approve them.
Prevent several people from the same group
from taking
holidays in the same period.
Set the company's holiday dates, if needed.

Public holidays. The software
respects
local public holidays.

Set local public holidays just from the
company's
location.
Modify these dates by group if they
work in
a different location.

Never be caught off guard
by an absence again.

Absence management.
Absences
more organised than ever.

Different absence types so users can
use
them whenever they need to.
They can be taken by the hour or for a full day
The admin decides whether to accept
these absences.
The user can submit their supporting document
through the
software if the admin requests it.

This changes everything. Reports
with very complete statistics, so
you
keep everything well organised.

Reports by user. View and download
all of an employee's information.

Generate detailed reports on clock-ins,
incidents,
hours worked, hours owed,
absences, breaks...
Very appealing reports you can view
and also download in the same format. No
tables.
Save or edit these reports whenever
you want.

Reports by group. Just like
for
employees, but all grouped together.

Generate detailed reports on clock-ins,
incidents,
hours worked, hours owed,
absences, breaks...
but for the whole group.
Very appealing reports you can view
and
also download in the same format.
No tables.
Save or edit these reports whenever
you want.

Document Management

Simplify and speed up document administration with secure tools

Payroll signing & management. Secure and automated, the whole process stays
logged and accessible in one place.

Payslips can be signed electronically by employees with full legal validity and traceability.
Integration with payroll systems to upload documents quickly and without errors.
Employees can view and download their payslips at any time from their profile.
Email or in-app alerts when payslips are ready to be signed or downloaded.

Complete document management. Centralise, organise and protect all your documents.
Secure access, version control and guaranteed regulatory compliance.

All documents (contracts, payslips, evaluations, etc.) are stored in a single system, avoiding duplicates and losses.
Role-based access control, data encryption and change auditing to guarantee confidentiality.
Automatic adaptation to regulations such as GDPR or labour law, with activity logs for inspections.
Notifications for renewals, expirations or pending signatures, reducing manual tasks and errors.

Electronic Signature: Secure & Legal

Sign HR documents with legal validity

Advanced signature: Fast, secure and paperless.

Advanced signature: with digital certificate, ideal for contracts and critical documents.
Automatic notifications by email or in-app, with reminders for pending signatures.
History of signatures, dates and users involved, accessible at any time.

Technical support & help

Got any questions?

We'll make this process a zen experience.

There's a team of people ready to help you.

We'll call you and explain whatever you need.

Schedule a call

Got any questions?

We'll make this process a
zen experience.

There's a team of people ready to help you.

We'll call you and explain whatever you need.

Schedule a call